Location:
Hanoi, Vietnam
This position is limited to Vietnamese
Job Summary:
We are looking for a proactive, detail-oriented, and bilingual General Affairs Coordinator to join our Vietnam campus. This role plays a key part in ensuring smooth day-to-day operations, coordinating cross-departmental administration, managing school HR and recruitment processes, and supporting internal and external communications.

Key Responsibilities:
1. General Administration
Coordinate administrative affairs across all departments to ensure efficient daily operations.
Organize and implement key school events, meetings, and ensure proper meeting minutes and follow-up.
Draft and review official documents, reports, and school policies to ensure accuracy and compliance.
Liaise with government authorities, educational bureaus, and external partners to maintain strong relationships.
Handle guest reception, feedback/complaints, and represent the school in external communications and image building.
2.Human Resources & Recruitment
Develop and implement the annual recruitment plan in line with the school’s strategic growth.
Manage recruitment channels, screen CVs, schedule interviews, and oversee the full hiring process.
Support departments with job analysis, onboarding training, and probation assessments.
Maintain and update staff personnel records; assist with onboarding, off-boarding, and internal transfers.
Participate in the optimization of HR policies to enhance recruitment efficiency and staff engagement.

3. Internal Communication & Team Building
Establish efficient internal communication mechanisms and promote cross-functional collaboration.
Address departmental coordination challenges and improve administrative workflows.
Organize team-building activities to support a positive and inclusive school culture.
4. Other Duties
Manage fixed assets, procurement of supplies, and ensure logistical support for the school.
Carry out any other tasks assigned by the school leadership.


Qualifications:
Bachelor’s degree or above; major in Human Resources, Business Administration, or related fields preferred.
Familiarity with Japanese labor laws and HR practices; prior working experience in Vietnam is required.
Strong bilingual proficiency in Vietnamese and Chinese.
Experience in multinational companies or the education industry is a plus.
Excellent cross-cultural communication and coordination skills.
Highly organized, proactive, and able to manage multiple tasks efficiently.